Softaken Split PST Software Review: Is it Best Solution for Splitting Large Outlook PST

Introduction

Managing Outlook mailboxes is a difficult task when PST files become huge. Oversized PST files can be difficult to manage and may interfere with day-to-day email management. Many Outlook users are in search of a reliable solution to split large mailbox files into smaller and more manageable portions.

In this review, we’ve looked at Softaken Split PST Software and its features to handle large Outlook data files. In this article, you will learn about PST files, manual methods, the software’s features, system compatibility, pricing, benefits, limitations, and overall usability. If you often work with Outlook archives, emails, contacts, calendars, or tasks stored in PST files, this review will help you understand if this solution is what you need.

Understanding File Formats

A PST (Personal Storage Table) file is an Outlook data file that stores mailbox data, including e-mail, contacts, calendars, notes, and tasks.

As the size of a PST file grows, users often need to split it into multiple smaller PST files. This process does not change the file format. Instead, it creates multiple smaller PST files that are easier to handle and manage.

Usually, users split PST files to keep their mailboxes organised, to create yearly archives, to split specific folders, or to minimise the size of large Outlook data files.

A Reliable Way to Fix the Issue

Manual method

Manually creating new PST files and moving mailbox content into separate files is possible for Outlook users. Some other users are also exporting specific folders or date-specific data to new PST files.

This approach is often used when there is a requirement to extract a small quantity of mailbox data.

Manual Method Disadvantages

Manual splitting is difficult with large mailbox files.

Some typical problems are the following:

1. Needs repetitive manual work.
2. Slow for large mailboxes.
3. It is hard to keep consistency across different folders
4. Divisions by date or size can be difficult to manage.
5. Users should keep their data well to avoid any confusion.

Outcomes

The manual method is time-consuming and requires significant effort; many users want an automated solution that can split the mailbox data based on certain rules and filters.

Tool-Driven Solution

This is a fully automatic tool that splits large Outlook mailbox files into small PST files without installing Outlook. The software supports splitting healthy ANSI and Unicode PST files while preserving folder structure and metadata.

Main features:

Split files by size, folder, year, date range, sender, category, tag, attachment size, and item type.

1. Custom size selection between 5 MB and 10 GB.
2. Folder-level selection to split only the necessary mailbox folders.
3. The ability to filter out emails from certain senders or domains.
4. Date-based split by day, month, quarter, or year.
5. Email, contacts, calendar, and tasks support.
6. Pre-flight validation checks before processing.
7. Reporting/Tracking – SplitReport.json creation.
8. Test mailbox scanning and preview features.

The software gives you more control, more filtering options, and a more organised output than manual methods, and it also saves you from repetitive work.

System Compatibility on the official website:

1. Windows 11
2. Windows 10
3. Windows 8.1
4. Windows 8
5. Windows 7
6. Supports healthy PST files of ANSI
7. Supports Unicode PST files in good shape
8. Compatible with Outlook PST formats of Outlook 2003, 2007, 2010, 2013, and 2016

Personal Experience: My Experience with the Software

1. I had a big archive file in Outlook that was difficult to organize.
2. The mailbox was years of emails, folders, and attachments.
3. Everything was in one big PST file, and it was getting harder and harder to find specific information.
4. I picked the year-based splitting option and used Split PST software.
5. It was a simple process, and the software created PST files for different years.
6. The folder structure was still organized after the split.
7. The report also helped verify the operation.

How to Use the Software

1. Download the app and set it up.
2. Start the application
3. Import the source PST file
4. Choose the splitting method you want.
5. Set filters and options if necessary.
6. Select the destination location.
7. Begin the splitting process.
8. Access the newly created PST files.

Cost of Software

The licensed version starts at $29, according to the official website. Users can also download and try the free demo version before buying. You can scan mailboxes, preview them, and see how the software works with the trial version before jumping to the full version. You can always refer to the official website for the most recent pricing details.

Software Benefits

A few split options

Mailbox data can be partitioned in different ways based on user needs.

Control at the folder level

You can process only specific folders or subfolders instead of the entire mailbox.

Custom file size handling.

The software allows the user to set the output file sizes to their needs.

Yearly Archive Creating

Big mailbox archives can be divided into year-wise PST files.

Metadata Preservation

This way, the mailbox structure and metadata are preserved throughout the processing.

Operation With No Outlook

You don't need to install Outlook to access PST files.

Support Reporting

The software produces reports that detail the processing and the items.

Cons

1. Demo Version Limitation
2. The demo version can only process a limited number of items.
3. PST Standard Healthy
4. Corrupted PST files must be repaired before they can be processed.
5. Single PST Processing
6. The software can split only a single PST file at a time.

FAQ’s

1. Would it be possible to split PST files without Outlook?

Yes, it is. The software works without installing Outlook.

2. Is the software compatible with Unicode PST files?

Yes, it supports ANSI and Unicode PST files.

3. Can I split selected folders only?

“Yes, I am.” Users can select certain folders and subfolders.

4. Does it produce reports after processing?

Yes, the software can generate a SplitReport.json file with the operation information.

5. Is there a free trial?

Yes, a demo version for evaluation is available.

Conclusion.

After considering the available features and functionality, Split PST Software seems to be a viable solution for users who need to split large Outlook mailbox files into smaller and more organized PST files. It is suitable for both personal and professional mailbox management with multiple splitting options, folder selection, custom size control, and reporting options and works independently from Outlook.

This software is especially helpful for users who deal with oversized archives, need to sort their mailboxes by year, and want to separate their mailboxes selectively. The demo version has some limitations and only works with healthy PST files, but the full set of features is complete and user-friendly. This tool can be a good option if you need a good solution for managing large Outlook data files.